Behind every inspiring keynote or captivating performance is a carefully crafted contract that ensures everything runs smoothly and according to plan.

In the U.S., where the event and meeting industry is booming, negotiating with venues and vendors for cost savings has become an art form and a key skill for event planners.

Preparation is paramount. And the contract is a critical component of this process, ensuring everyone is on the same page.

COVID-19 is prompting further changes to already complex contracts and the negotiations based on them.

It is always worthwhile to revisit the ever-evolving topic of contract negotiation…

Writing a request for proposal (RFP) can be one of the most time-consuming and difficult challenges an event planner faces. So what is the best way to create an RFP that streamlines the process of receiving estimates in writing and helps establish a strong sales relationship?

Negotiating with hotels isn’t a planner’s favorite activity even during a buyer’s market. However, the task is even tougher in the current seller’s market.

The current climate, both meteorological and political, is far from stable: Hurricanes Irma, Harvey and Maria; North Korea’s missile tests; and possible terror attacks have all been in the headlines.

Today’s hotel market has complicated traditional hotel contracts — and the planner’s job.

If you manage hotel contracts and contentious clauses right, your event can thrive. If not, there’s a price to pay.