Reduce your risk of running afoul of state requirements, government investigations, or lawsuit document requests with these best practices for meeting minutes.
Most associations have a form and format for meeting minutes that hasn’t changed for years. Now may be the time to focus anew on your association’s approach to minutes.
Why are meeting minutes so important? First, minutes are considered an accurate account of what took place at a meeting and are given weight by courts and government investigators. Also, most state nonprofit corporation statutes require that minutes be kept and made available to association members.
Minutes also serve as an important reference tool. When memories fade over which policy, procedure, or position is most current, well-prepared and archived meeting minutes are a trustworthy resource.